About a week ago we sent you a letter inviting you to participate in the NC State Staff Well-Being Survey. The results of this survey will help identify what we are doing well and where we need to make improvements in our efforts to attract, develop and retain a staff of the highest quality.

The survey is now available online now until April 30 at http://www2.acs.ncsu.edu/UPA/survey/NCSU.StaffSurvey.htm

We will be sending you a paper copy of the survey through campus mail in a few days; if you would prefer not to do it online please just wait and fill out the paper survey when you get it.

The survey is very comprehensive - - it could take 30 minutes to an hour to complete the entire survey. As a reminder, supervisors have been instructed to give their staff up to one hour, during normal work hours, to complete the survey in private. If necessary, you can complete part of the survey and then come back to finish the rest at a later time. However, in order for us to fully understand the well-being of our staff, it is very important that you eventually complete all sections of the survey by the April 30 deadline.

You will need to use your Unity user ID to access the survey. This helps us administer the survey and link your responses with demographic information that help us to better understand issues facing particular groups of staff and at the same time keep the questionnaire reasonably short.

Please be assured that your identity will be protected and your individual responses kept confidential. The survey data will be stored in a secure location, and will not include any personally identifying information (e.g., Unity ID, employee number). Results will only be reported in the summary form --- in no case will it be possible to determine an individual's identity.

Your participation is completely voluntary, but we hope you take the time to share your opinions with us. In order for the results to be meaningful and useful, we need each of you to participate and give candid assessments.

To show our appreciation, at the end of the survey you may enter a drawing for one of several prizes, including tickets to a Wolfpack football game, tickets to a Wolfpack men's basketball game, tickets to an ARTS NC STATE performance, a University Bookstore gift certificate, and a gift certificate for the Alumni Association Online Store.

If you have any questions about the survey, please contact Dr. Nancy Whelchel, Associate Director for Survey Research at 515-4184 or ncsu_surveys@ncsu.edu.

Thank you for sharing your opinions with us.
Larry A. Nielsen, Provost and Executive Vice Chancellor
Charles D. Leffler, Vice Chancellor, Finance and Business

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6) Cover letter included with initial paper survey packet to all skilled crafts/service/maintenance staff and all others without a valid email address (March 27, 2008)

[Provost Letterhead]

NAME
ADDRESS

March 19, 2008

Dear NAME:

About a week ago we sent you a letter inviting you to participate in the NC State Staff Well-Being Survey. The results of this survey will help identify what we are doing well and where we need to make improvements in our efforts to attract, develop and retain a staff of the highest quality.

Enclosed please find a paper copy of the survey, along with a postage-paid return envelope in which to seal and return your completed survey. Attached to your survey is a note with important information you need for completing the survey and making sure we accurately capture your responses. Be sure to remove the note before mailing back your completed survey.

As you can see that the survey is very comprehensive - - it could take 30 minutes to an hour to complete the entire survey. As a reminder, supervisors have been instructed to give their staff up to one hour, during normal work hours, to complete the survey in private. In order for us to fully understand the well-being of our staff, it is very important that all those invited to participate in the survey complete all sections and return it in the enclosed envelope by the April 30 deadline.

Please record the following unique ID number that has been randomly generated for you where requested on your survey: paperid1-paperid2. This number helps us administer the survey and link your responses with demographic information that help us to better understand issues facing particular groups of staff, and at the same time keep the questionnaire reasonably short.

Please be assured that your identity will be protected and your individual responses kept confidential. The survey data will be stored in a secure location, and will not include any personally identifying information (e.g., employee number). Results will only be reported in the summary form --- in no case will it be possible to determine an individual's identity.

Your participation is completely voluntary, but we hope you take the time to share your opinions with us. In order for the results to be meaningful and useful, we need each of you to participate and give candid assessments.

To show our appreciation, you are invited to enter a drawing for one of several prizes, including tickets to a Wolfpack football game, tickets to a Wolfpack men's basketball game, tickets to an ARTS NC STATE performance, a University Bookstore gift certificate, and a gift certificate for the Alumni Association Online Store.

If you would prefer, the survey is also available online at
http://www2.acs.ncsu.edu/UPA/survey/NCSU.StaffSurvey.htm

You will need to use your Unity user ID to access the online survey. Please note that if necessary, you can complete part of the online survey and then come back to finish the rest at a later time.

If you have any questions about the survey, please feel free to contact Dr. Nancy Whelchel in Office of Institutional Planning and Research (ncsu_surveys@ncsu.edu or 515-4184). Thank you in advance for sharing your opinions with us. We look forward to using the results in our continuous efforts to support the wellbeing of NC State staff.

7) Spanish version cover letter included with initial paper survey packet to all Hispanic skilled crafts/service/maintenance staff (March 27, 2008)

[Provost Letterhead]

NOMBRE
DIRECCIÓN

19 de marzo de 2008

Estimado(a) NOMBRE:

Hace aproximadamente una semana le enviamos una carta invitándole a participar en la NC State Staff Well-Being Survey. Los resultados de esta encuesta nos ayudarán a identificar qué estamos haciendo bien y dónde necesitamos hacer mejoras en nuestros esfuerzos para atraer, desarrollar y mantener un personal de la más alta calidad.

Adjunta encontrará una copia de la encuesta junto con un sobre con el franqueo postal pago, en el que debe sellar y devolver su encuesta diligenciada. Asimismo encontrará una hoja con información importante para completar la encuesta y para asegurarnos de la precisión en las respuestas.

Como puede ver, la encuesta es comprensiva -- puede tomar de 30 minutos a una hora para completar toda la encuesta. Recuerde que los supervisores han recibido instrucciones para darle a su personal hasta una hora durante el horario de trabajo para completar la encuesta en privado. Con el fin de que podamos entender el bienestar de nuestro personal, es muy importante que quienes fueron invitados a participar en la encuesta completen todas las secciones y devuelvan la encuesta en el sobre adjunto para la fecha límite del 30 de abril.

Por favor, registre en el espacio solicitado de la encuesta el número único de identificación que se le ha generado a usted aleatoriamente: paperid1-paperid2. Este número nos ayudará a administrar la encuesta y relacionar sus respuestas con información demográfica que nos permite comprender mejor los asuntos con los que deben lidiar los grupos particulares del personal al tiempo que mantiene el cuestionario razonablemente corto.

Puede estar seguro de que su identidad será protegida y de que sus respuestas serán confidenciales. Los datos de la encuesta serán archivados en un lugar seguro y no incluirán información personalmente identificable (por ejemplo, número de empleado). Los resultados serán reportados en el formato de resumen -- en ningún caso será posible determinar la identidad de un individuo.

Su participación es completamente voluntaria, pero esperamos que se tome el tiempo para compartir sus opiniones. Para que los resultados sean lo más significativo y útil posible, todas las personas necesitan proporcionar y dar respuestas honestas y consideradas.

Gracias por participar, usted será elegible para ganarse uno de varios premios, incluyendo boletos para un juego de fútbol o básquetbol de Wolfpack, boletos para una presentación de ARTS NC STATE un certificado de regalo de University Bookstore o un vale para la Alumni Association Online Store.

Si usted lo prefiere, la encuesta también está disponible en línea en:
http://www2.acs.ncsu.edu/UPA/survey/NCSU.StaffSurvey.htm

Usted deberá usar su Unity user ID para acceder a la encuesta en línea. Tenga en cuenta que, si lo requiere, usted puede completar parte de la encuesta en línea y después regresar para finalizar el resto más tarde.

Si usted tiene preguntas sobre la encuesta, por favor no dude en contactar a la Dra. Nancy Whelchel en Office of Institutional Planning and Research (ncsu_surveys@ncsu.edu o 515-4184). Agradecemos de antemano que haya compartido sus opiniones con nosotros. Esperamos usar los resultados en nuestros esfuerzos continuos por apoyar el bienestar del personal de NC State.

8) First follow-up reminder: Email to all non-respondents with a valid email address (April 2, 2008)